[UXPROD-3256] Allow user to process invoices against previous fiscal years - FOLIO Issue Tracker

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Details

Type: New Feature
Status: In Review (View Workflow)
Priority: P2
Resolution: Unresolved
Affects Version/s: None
Fix Version/s: Poppy (R2 2023)
Component/s: None
Labels:
- LC1
- acquisitions
- invoices
- loc
- needs-rmsigreview
- orders

Template:

UXPROD features
Epic Link:
Finance functionality extended
Front End Estimate:
Medium < 5 days
Front-End Confidence factor:
80%
Back End Estimate:
XXL < 30 days
Back-End Confidence factor:
60%
Development Team:
Thunderjet
Calculated Total Rank:
PO Rank:
70.1
Rank: Cornell (Full Sum 2021):
R5
Rank: Duke (Full Sum 2021):
R4
Rank: MI State-Lib of MI (Sum 2021):
R1

Description

Overview:

Allow user to select previous fiscal years when approving an invoice such that payments or credits would impact a budget from a previous fiscal year. This is important for managing financial records and balancing budgets post rollover

Use case:

Budgets may not balance with external system records because of rounding errors and exchange rate calculations. When this occurs the library will create Journal Voucher (JV) transactions to adjust balances

see https://wiki.folio.org/x/nZHhAw for more detailed use cases

Questions

see https://wiki.folio.org/x/nZHhAw

In-scope:

Allow user to specify fiscal year when creating invoice
By default the current fiscal year is seletected
Allow user to set fiscal year ONLY IF the setting is active
Add setting to invoice settings that activates this ability
Only allow users with permission to specify a current or previous fiscal year

Approach:

Out of scope:

TestRail: Results

Attachments

Issue Links

is defined by

MODFIN-312 Spike: Anayze mod-finance endpoints can they work with any fiscal year

Closed

MODFIN-317 Add possibility to filter expense classes by fiscal year id

Closed

MODFISTO-405 Provide error code to restriction in case transaction creation when the budget status is not found/not active

Closed

MODINVOICE-462 Skip PO and POL status update when paying for previous FY

Closed

MODINVOICE-463 Provide fiscalYear field for pending payments, payments and credits

Closed

MODINVOICE-465 Provide endpoint to retrieve fiscal year for invoice

Closed

MODINVOICE-466 Update DTO schema with adding fiscalYearId to PUT payload

Closed

MODINVOICE-468 Allow to use a fund with no current budget

Closed

MODINVOICE-471 Restrict approving/paying an invoice against past fiscal year with a new permission

In Review

MODINVOICE-473 Save invoice fiscal year if it is undefined after any fund distribution change on invoice line

Closed

MODINVOICE-474 Update the encumbrance when using a past fiscal year

Closed

MODINVOICE-481 Save invoice fiscal year if it is undefined after any fund distribution change on INVOICE

In Refinement

MODORDERS-879 Prevent creating an order using 2 different fiscal years with clear error message

Closed

UINV-419 Allow user to process invoices against previous fiscal years

Closed

UINV-478 Use the invoice fiscal year to display expense classes etc

Closed

UINV-479 Allow user to select Fund and Expense class from Fiscal year specified in invoice

In progress

UINV-480 Filter Invoices by Fiscal year

Closed

mentioned in: Page Loading...; Page Loading...

(12 is defined by , 2 mentioned in)

Activity

People

Assignee:: Joe Reimers

Reporter:: Dennis Bridges

Votes:: 0 Vote for this issue

Watchers:: 12 Start watching this issue

Dates

Created:: 27/Aug/21 5:04 PM

Updated:: 26/May/23 7:48 PM

Allow user to process invoices against previous fiscal years